12th Budget and Administration Committee Meeting

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12 June 2009


13 November 2008

Lognes, France

The Director informed the Budget and Administrative Committee about:

  • The status of the budgetary procedure 2009;
  • Staff recruitment at CEPOL Secretariat;
  • The activity report for January to October 2008;
  • The draft Staff Policy Plan 2010 – 2012.

The committee discussed a draft decision amending the Financial Regulation following the amendments to the framework Financial Regulation applicable to all EU agencies and recommends the Governing Board adopt the decision.

A draft decision regarding free travel for participants from candidate countries was also discussed and did not raise any financial or budgetary concerns.

The committee also discussed a draft decision regarding the organisation of meetings and recommends the Governing Board adopt it. The discussion centered on the reimbursement for transfers of participants at the place of meetings and invited the Director to further examine the issue. Regarding the reimbursement of travel expenses for yearly meetings of National Contact Points the Committee invited the Strategy Committee to include a provision in a general draft decision defining the general principles of the network of National Contact Points.

The committee also recommended the Governing Board adopt the Procurement Guide, which was presented during the meeting.

Under any other business the committee discussed payment of lump sums to organisers of activities and several observations in the final report on the annual accounts of the European Police College for the financial year 2007 of the Court of Auditors.


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