16th Governing Board Meeting

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03 June 2009

The 16th Governing Board meeting, the last to be hosted under the Czech Republic Presidency, took place in Cesky Krumlov on 26 - 27 May 2009.

Among the topics discussed by the Governing Board were CEPOL’s Governance and Structure; Grant Agreements between CEPOL and training institutes when implementing CEPOL activities; and the Staff Policy Plan 2010-2012.

The Governing Board adopted a number of decisions, including:

  • The Common Curricula (relating to ‘Europol’; ‘Police Ethics and Prevention of Corruption’; and ‘Domestic Violence’);
  • A Policy Paper regarding Common Curricula;
  • The establishment of an Audit Panel;
  • Staff Policy Plan 2010-2012;
  • Laying down Administrative Rules, Commitments and Guidelines for its Courses and Seminars (an amendment to Decision 30/2006/GB).

The Chair of the Governing Board announced:

  • Frontex will be invited to sign the Cooperation Agreement with CEPOL during the Handover Meeting (Czech Republic – Sweden) in 17 June 2009;
  • The attendance of the Czech Republic Presidency at the most recent Police Chiefs Task Force meeting;
  • The attendance of the Czech Republic Presidency at a meeting held in Prague of the Law Enforcement Technology Services where the use of CEPOL’s e-Net was discussed as a possible host of their database of security technologies;
  • The attendance of the Czech Republic Presidency at a meeting of the Article 36 Committee (CATS) where Interpol expressed high interest in intensive cooperation with CEPOL.

The Director announced:

  • Information on communications and the web statistics for the period January-April 2009;
  • Status of the recruitment process within the Secretariat;
  • Budget report for the first quarter 2009.

During the meeting the Director later also announced his intention to leave CEPOL in January 2010.

The Presidency presented an updated working document on CEPOL’s Governance and Structure, together with two draft decisions. Following concerns expressed by Member States, it was agreed that further deeper analysis of the work of CEPOL was required before proceeding.

Further negotiations with the Commission will take place regarding the Grant Agreements between CEPOL and training institutes when implementing CEPOL activities. A decision will be taken by a written procedure.

The External Relations Working Group was invited to further discuss the Cooperation Agreement with Turkish National Police Institute and the Memorandum of Understanding with European Network of Forensic Science Institutes.

Other documents presented to the Governing Board for information including:

  • The Evaluation Report on CEPOL’s activities during 2008;
  • The Annual Report 2008;
  • Information on the reduction of the Budget 2010 by €1 million;
  • Timetable of Work Programme and Budget 2011;
  • Common Curricula Organisation Structure.

An update was provided on the Euromed Police II project, which has now restarted after having being at a standstill since January 2009 due to the situation in the Middle East.

An update was provided on the 2009-2010 Exchange Programme. The Commission has agreed to provide 88% of the funding. CEPOL is awaiting the contract.

Sweden presented an overview of the preparatory work undertaken to date on the Five Year Evaluation of CEPOL.

The 17th Governing Board meeting will take place on 6-7 October 2009 under the Swedish Presidency.

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