Join our team as Administrative Assistant

Status message

Active context: context_uid_articles
Join our team as Administrative Assistant
22 February 2021

CEPOL is looking for candidates to establish a Contract Agent (CA) reserve list for the profile of Administrative Assistant (FGIII). The place of employment will be Budapest. The jobholder will provide administrative support to the implementation of CEPOL’s activities.

Key accountabilities:

  • Support the organisation, logistics (including travel) and administration of training activities, exchanges and meetings, including required documentation; in accordance with the applicable rules and procedures;
  • Assist in tasks related to training needs assessments, in particular liaison with stakeholders, collection of data, presentation of data via Excel and/or other tools;
  • Contribute to drafting inception, progress and final reports, and provide input necessary for monitoring and evaluation, statistics, internal notes/files in relation to the activities executed;
  • Plan, update, monitor and report on work plans, budgets and expenditures;
  • Contribute to drafting terms of reference for short term experts, disseminate them, and provide input to the recruitment and hiring process as needed;
  • Support liaison with partners and stakeholders;
  • Support outreach, communication, PR and visibility actions;
  • Act as operational agent: ensure compliance of expenditure with the EU financial regulations whilst ensuring expenditure items are easily identified and traceable; prepare and initiate financial transactions related to the activities executed in line with the applicable rules and processes;
  • Keep track and consolidate evaluation tools and reports;
  • Contribute to the identification and dissemination of best practices and the exchange of experiences;
  • Perform additional support tasks for operational and administrative areas if required.

Essential Criteria:

  • Proven experience in planning, monitoring and reporting on expenditure;
  • Experience in organising international meetings, events including travel arrangements;
  • Proven experience in drafting reports, analysis and evaluations;
  • Excellent communications skills in English both oral and written;
  • Proficient user of Microsoft Office applications and other widely used tools and databases, in particular Excel, Word and Outlook.

Advantageous Criteria:

  • Working experience of at least 1 year in an international environment;
  • Strong communication and interpersonal skills and ability to work in a multicultural team;
  • High degree of organisational skills and accuracy, ability to prioritise tasks;
  • Attention to details and ability to maintain accuracy under pressure and tight deadlines;

Interested? Read more here and apply for the vacancy before 7 March 2021!



Office address

European Union Agency for Law Enforcement Training
1066 Budapest
Ó utca 27

Correspondence address

European Union Agency for Law Enforcement Training
1903 Budapest

Email address

Telephone: +36 1 803 8030/8031

Fax: +36 1 803 8032